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Automator (macOS)
macOS automation software

Automator is an application developed by Apple Inc. for macOS, which can be used to automate repetitive tasks through point-and-click or drag and drop.

Automator enables the repetition of tasks across a wide variety of programs, including Finder, Safari, Calendar, Contacts and others. It can also work with third-party applications such as Microsoft Office, Adobe Photoshop or Pixelmator. The icon features a robot holding a pipe, a reference to pipelines, a computer science term for connected data workflows. Automator was first released with Mac OS X Tiger (10.4).

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Features

Automator documents are called workflows, and are made up of actions. Workflows are run sequentially, with each action being given the previous action's output, which it can then process or act upon. Variables can be specified, which can be modified or processed by subsequent actions.3 Workflows can also incorporate loops and variables.4 Automator comes with a library of actions (file renaming, finding linked images, creating a new mail message, etc.).56 Actions can also run custom scripts, including AppleScript, JavaScript, or shell scripts. Workflow documents can be run directly in Automator or saved as applications that run the workflow when launched. Workflows can also be added to the contextual menu, to process any selected text or file.789

As of 2015, Microsoft has bundled Automator actions with Microsoft Office, which can be used to automate Outlook, Word, Excel, or PowerPoint.10

The following is a non-exhaustive list of Automator's features:

  • General
    • Simulate the pressing of any key on the keyboard at specified intervals11
    • Run AppleScript, JavaScript, Python, Ruby scripts, or shell scripts121314
    • Create Folder Actions, a Finder feature that applies certain workflows to all files in a folder15
    • Create Services, which can be started in the Services menu16
    • Automator can integrate with iCal, to launch workflows at an iCal event's specified time and date (and the event can be set to repeat automatically)17
    • Automator can also launch workflows with programmable voice commands (called Dictation Commands, added in OS X Yosemite)18
  • Internet
    • Download webpages as PDF19
    • Extract an RSS feed from a given URL, and extract article text contents from that feed20
    • Compose new emails, with specified subject line and attachments (which can be an output from a previous Action)21
    • Upload files to FTP servers22
  • Multimedia
    • Control USB-connected cameras to take pictures at regular intervals23
    • Perform Finder actions on images, including rotation, applying Quartz filters (like black & white), and converting audio and video files to different formats24
    • Batch resize photos25
    • Import audio files to iTunes, and add them to playlists26
    • Play an iTunes playlist27
  • Text and documents
    • Turn text files to audio files, using the Mac's built-in text-to-speech feature28
    • Extract text from PDF files29
    • Combine PDF documents30
    • Extract annotations from PDFs31
    • Move files across folders, into folders, or out of subfolders32
    • Process strings text, including adding quotations around text or outputting word count33
    • Print files; and when combined with the "Get Folder Contents" action, it can print all files in a "drop box" folder34

Interface

Automator provides a graphical user interface for automating tasks without knowledge of programming or scripting languages. Tasks can be recorded as they are performed by the user or can be selected from a list. The output of the previous action can become the input to the next action.35

The icon for Automator features a robot, known as Otto the Automator.36

History

Starting in macOS Monterey, Automator exists alongside Shortcuts.37

See also

  • AppleScript – Scripting language for macOS
  • AutoHotkey – Automation-focused scripting language for Windows

References

  1. Waldie, Ben (December 27, 2007). Automator for Mac OS X 10.5 Leopard: Visual QuickStart Guide. Pearson Education. ISBN 978-0-13-271234-7. 978-0-13-271234-7 ↩

  2. Waldie, Ben (May 2005). Mac OS X Technology Guide to Automator. Spiderworks. ISBN 978-0-9744344-6-9. 978-0-9744344-6-9 ↩

  3. "How to make your Mac do your work for you with Automator". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/671580/what-automator-can-do-for-you.html ↩

  4. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  5. Siracusa, John (April 28, 2005). "Mac OS X 10.4 Tiger". Ars Technica. Retrieved January 23, 2023. https://arstechnica.com/gadgets/2005/04/macosx-10-4/ ↩

  6. Waldie, Ben (December 9, 2009). Automator for Mac OS X 10.6 Snow Leopard: Visual QuickStart Guide. Pearson Education. ISBN 978-0-321-70299-9. 978-0-321-70299-9 ↩

  7. Myer, Thomas (October 29, 2009). Apple Automator with AppleScript Bible. John Wiley & Sons. ISBN 978-0-470-60431-1. 978-0-470-60431-1 ↩

  8. Paul, Ryan (March 21, 2011). "How to build Mac OS X services with Automator and shell scripting". Ars Technica. Retrieved January 23, 2023. https://arstechnica.com/gadgets/2011/03/howto-build-mac-os-x-services-with-automator-and-shell-scripting/ ↩

  9. Kissell, Joe (July 22, 2022). Take Control of Automating Your Mac, 4th Edition. alt concepts. ISBN 978-1-990783-10-4. 978-1-990783-10-4 ↩

  10. "How to make your Mac do your work for you with Automator". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/671580/what-automator-can-do-for-you.html ↩

  11. Breen, Christopher (May 3, 2011). "Use Automator to shoot a time-lapse movie". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/211884/automator_timelapse.html ↩

  12. Paul, Ryan (March 21, 2011). "How to build Mac OS X services with Automator and shell scripting". Ars Technica. Retrieved January 23, 2023. https://arstechnica.com/gadgets/2011/03/howto-build-mac-os-x-services-with-automator-and-shell-scripting/ ↩

  13. Kissell, Joe (July 22, 2022). Take Control of Automating Your Mac, 4th Edition. alt concepts. ISBN 978-1-990783-10-4. 978-1-990783-10-4 ↩

  14. "8 great Automator downloads". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/190895/automatordownloads-2.html ↩

  15. "Here are some really useful Automator workflows". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/668476/excellent-automator-workflows.html ↩

  16. "Here are some really useful Automator workflows". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/668476/excellent-automator-workflows.html ↩

  17. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  18. "Here are some really useful Automator workflows". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/668476/excellent-automator-workflows.html ↩

  19. "8 great Automator downloads". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/190895/automatordownloads-2.html ↩

  20. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  21. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  22. "8 great Automator downloads". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/190895/automatordownloads-2.html ↩

  23. Breen, Christopher (May 3, 2011). "Use Automator to shoot a time-lapse movie". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/211884/automator_timelapse.html ↩

  24. Breen, Christopher (April 30, 2013). "Automator workflow of the month: Quick media manipulation". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/220882/automator-workflow-of-the-month-quick-media-manipulation.html ↩

  25. "Here are some really useful Automator workflows". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/668476/excellent-automator-workflows.html ↩

  26. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  27. "Here are some really useful Automator workflows". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/668476/excellent-automator-workflows.html ↩

  28. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  29. Waldie, Ben (January 7, 2008). "Automator Power: Variables and looping". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/188792/feb08geekfactor.html ↩

  30. "Automator workflow of the month: Powerful PDF tricks". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/221273/automator-workflow-of-the-month-powerful-pdf-tricks.html ↩

  31. "Automator workflow of the month: Powerful PDF tricks". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/221273/automator-workflow-of-the-month-powerful-pdf-tricks.html ↩

  32. "Automator workflow of the month: Move files from subfolders". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/212939/automator-filesfromsubfolders.html ↩

  33. Waldie, Ben (May 9, 2013). "5 Automator workflows everyone should have". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/220960/5-automator-workflows-everyone-should-have.html ↩

  34. Arko, Craig (November 2, 2010). "Use Automator to simplify printing tasks". Macworld. Retrieved January 23, 2023. https://www.macworld.com/article/208439/autoprint.html ↩

  35. Siracusa, John (April 28, 2005). "Mac OS X 10.4 Tiger". Ars Technica. Retrieved January 23, 2023. https://arstechnica.com/gadgets/2005/04/macosx-10-4/ ↩

  36. Pogue, David (July 12, 2005). Mac OS X: The Missing Manual, Tiger Edition: The Missing Manual. "O'Reilly Media, Inc.". p. 231. ISBN 978-1-4493-7907-0. 978-1-4493-7907-0 ↩

  37. Cunningham, Andrew (October 25, 2021). "macOS 12 Monterey: The Ars Technica review". Ars Technica. Retrieved January 23, 2023. https://arstechnica.com/gadgets/2021/10/macos-12-monterey-the-ars-technica-review/ ↩